Access to all Library users is on a first-come, first-served basis. Checkout is not required for any user for in-library use. Viewing is limited to 1 videocassette at a time per viewing station for monographic items; 3 videocassettes at a time if from a set or series.
System holds (reservations) may not be placed on Media Reserve (videocassette) items belonging to Mission College. Mission College Library does not lend its Media Reference videocassettes to West Valley College Library patrons.
Mission College faculty may simultaneously borrow up to five videocassettes from the Media Reference and Circulating collections for use outside the Library. West Valley College faculty may only borrow videocassettes/DVD from Mission College Library Circulating Collection, but the Media Reference Collection.
Mission College faculty must complete a Mission College Library Media Request Form for each videocassettee to be used outside the Library. Online hold requests are not available for Mission College Media Reference (video) items. To best guarantee video availability, it is highly recommended forms be completed and turned in to a Check Out Desk staff member at least one week prior to desired pick-up date.
Completed Mission College Library Media Request Forms will be date and time-certified when received. In the event two instructors request the same item for use on the same day, the person first submitting the request form will have priority.
Library staff will retrieve videos seven days prior to desired pick-up date and place them on the Check Out Desk Holdshelf in alaphabetical order by the faculty member's last name for pickup by the faculty member. The Library does not route or deliver Holdshelf items. Hold shelf status for media reference materials will expire 48 hours after the requested showing date.
rev. 2-10-03, rev. 10-10-03, rev. 2-23-05
At the beginning of each semester, a notice will be sent to all faculty members requesting a list of videos they intend to show in class during the semester and the dates the videos are needed. The Library encourages faculty to advise the Library of semester video checkout needs at the beginning of each semester. Early planning allows the Library to best coordinate videocassette requests between departments.
Faculty may request videos on an ad hoc basis for classroom viewing throughout the year but will risk video unavailability without at least a seven-day request lead time. The Library cannot troubleshoot video availability problems for request forms received less than three days prior to desired pick-up date.
The Library cannot guarantee video availability on desired pick-up dates. In the event a requested video is damaged, not available, or lost, Library staff will make all attempts to locate the item on time. If not resolved within 2 days of requested pick-up date, Library staff will make all attempts to contact the instructor through Library registration contact information for that faculty member.
Supplemental or accompanying print guides may be available for videocassettes located in the Media Reference collection. Availability can be determined after searching the online West Valley Mission College Library Catalog. Media Reference (videocassette) guides are located behind the Check Out Desk as a Reserve item. See Reserves section of this manual for more information.
Video/DVDCollection Access and Maintenance Policy
Prior to 2000, Mission College Library had only purchased videocassettes that were requested by the faculty. Each video requested for purchase needed to be previewed first by the requesting faculty. These videos were then kept in closed stacks in the Instructional Materials Center. Students could only view videos in that room. However, faculty were allowed to borrow videos for showing in their class.
Faculty will continue to be able to order videos and show them to their classes. In 2001, with the move to our new library building, though, there were two major changes. First, librarians are actively seeking videos/DVDs to support our library collection and the curriculum. Second, except for instructor reserves, videos/DVDs will no longer be kept in closed stacks.
Video/DVD Selection
The library Collection Development Policy states that the library collects materials in all formats to support the instructional program. The reasons for having a video/DVD collection include:
1. Instructors use videos to augment the curriculum by showing them in class.
2. Many courses give assignments to view videos.
3. Some students, particularly non-native speakers, may find that videos/DVD’s allow them to better learn and comprehend material.
4. Many of the videos needed to support the curriculum are not readily available in standard commercial video stores.
Each librarian has been assigned subject areas for book selection. Librarians will now also be responsible for video/DVD selection in their assigned areas. Videos/DVD’s that the selectors feel would enhance student understanding of complex ideas or would supplement existing print resources will be considered for purchase.
Videos and DVDs must meet the same selection criteria as all other library materials. To meet State and Federal accessibility requirements, all videos/DVDs purchased with State funds must be closed-captioned. Exceptions may be made to this requirement under extraordinary circumstances. The library does not receive a separate video/DVD materials budget.
Close Captioning of Instructional Media (videos & DVDs)
Instructional media is required by California Law (SB 105) to be closed captioned. If faculty request that the library purchase a video/DVD on a specialized topic, and no appropriate captioned video/DVD can be identified, then DISC should be contacted to see what arrangements can be made.
Video/DVD Classroom Showing Requests
To make scheduling easier, at the beginning of each semester a notice will be sent to all faculty requesting a list of videos they intend to show in class during the semester and the dates the videos/DVDs are needed. Faculty can continue to request videos/DVDs on an ad hoc basis for classroom viewing thoughout the year. However, they will need to be sure to request videos/DVDs in the circulating collection at least one week in advance of the showing date.
If the video/DVD requested is in the Media Reference collection, it will be pulled and relocated behind the Check Out Desk one week (seven days) before the requested show date.
If the video/DVD is in the circulation collection, the video/DVD will be pulled one week ahead of time, placed on hold in the computer, and relocated behind the Check Out Desk. If the video/DVD is checked out, staff will place a hold in the computer and will call the patron to ensure that the video is returned in time for classroom viewing.
Approved at Librarians’ Meeting 11/15/00; Approved by Academic Senate 2/15/01; Approved at Librarians’ Meeting 04/06
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